Join Our Team

Director of Operations

Status: Full-time, Exempt
Location: Syracuse, NY
Reports to: Executive Director
Salary Range: $70,000 – $85,000

The Opportunity

At the William G. Pomeroy Foundation, we’re more than just a grantmaking organization—we’re cancer fighting warriors, storytellers, community builders, and history champions. Every “For Life” grant we make helps save lives. Every “For History” marker we fund tells a story, honors a legacy, and strengthens the fabric of a community. When you join our team, you’re not just taking a job—you’re stepping into a mission that changes lives.

As Director of Operations, you’ll have the opportunity to grow professionally while making a tangible impact across the country. What you do here is mission critical. You’ll help power a team that’s fighting cancer and installing historical markers from coast to coast—preserving history, inspiring pride, and transforming places.

We’re a passionate team that dreams big and delivers. We support each other. We celebrate wins. And we show up every day knowing that what we do matters. You’ll thrive here if you’re a systems thinker, a trusted advisor, a hands-on doer, and someone who wants to feel proud about the impact they make each day. If you’re looking for purpose, collaboration, and the chance to be part of something bigger, you’ll feel right at home here.

What You’ll Do: Lead, Strengthen, Streamline

Finance & Accounting

• Own the financial pulse of the organization — from budgeting and forecasting to reporting and compliance.
• Deliver accurate, insightful financial reports to leadership and the board.
• Manage grants and funding allocations with clarity and precision.
• Partner with external accountants on audits and tax filings.
• Ensure steady, strategic cash flow to support our growing programs.

Audit & Compliance

• Maintain and strengthen financial controls and systems aligned with GAAP and private foundation standards.
• Lead quarterly audits and ensure all filings (990s, CHAR500s, insurance, contracts) are timely and thorough.
• Protect the organization’s interests through careful contract and policy review.

Human Resources

• Be a champion of people: manage payroll, benefits, and performance processes with the support of external HR experts.
• Lead recruitment, onboarding, and development efforts.
• Foster a positive, inclusive, and purpose-driven culture.

Operations & Technology

• Drive continuous improvement in operations and office systems.
• Oversee IT infrastructure, cybersecurity, and vendor relationships.
• Support executive and board functions, including meeting planning and governance tools.
• Ensure a well-equipped and organized physical office environment.

What We’re Looking For

Qualifications & Experience

• 5+ years of progressive experience in finance, operations, or nonprofit leadership
• Expertise in QuickBooks, Bill.com, and nonprofit accounting
• Audit, budgeting, forecasting, and compliance experience
• Strong grasp of HR best practices and employment law

Skills & Strengths

• Strategic and tactical thinking
• Detail-oriented with excellent follow-through
• Tech-savvy and systems-minded
• High integrity, sound judgment, and discretion
• Clear, confident communication style

Bonus Points For:

• Bachelor’s degree in business, accounting, nonprofit management, or related field
• CPA, SHRM, or PMP certification
• Experience in a private foundation environment

What We Offer

• A mission that matters. You’ll help preserve history, support cancer patients, and connect people to something bigger.
• A team that supports you. We’re small, close-knit, and driven — and we have fun while doing meaningful work.
• A package that takes care of you.

Benefits include:

• Medical, dental, and vision insurance
• Generous employer retirement contributions
• Paid vacation, sick leave, and holidays
• Ongoing professional development

How to Apply

Submit a PDF including your cover letter and resume to jobs@wgpfoundation.org with the subject line: “Your Name–Operations.”

Applications will be reviewed on a rolling basis beginning April 14, 2025. The position will remain open until filled.

About Us

The William G. Pomeroy Foundation® is a private foundation based in Syracuse, NY, with a dual mission: improving outcomes for blood cancer patients and celebrating community history across the U.S. Since 2006, we’ve funded over 2,700 historical markers in 49 states—from local legends and historic trails to folklore, foodways, and forgotten stories. To learn more, visit: wgpfoundation.org.

Job Description PDF

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Genealogical Transcription and Data Extraction Specialist

Employment Opportunity with the American Pomeroy Historic Genealogical Association (APHGA)

Are you passionate about family history research, skilled at decoding old handwriting, and excited by the idea of uncovering forgotten stories from the past? Join a team of like-minded professionals who thrive on piecing together historical puzzles and transforming them into meaningful genealogical records. At our collaborative and mission-driven organization, we don’t just work with data—we bring families’ stories back to life.

The American Pomeroy Historic Genealogical Association is seeking a meticulous and skilled Genealogical Transcription and Data Extraction Specialist to support our research team in preserving and sharing rich family histories. This role is perfect for someone who loves digging into historical documents, accurately transcribing content, and extracting meaningful genealogical facts and events to build solid family trees.

If you’re looking for a collaborative environment where family history research comes alive, your attention to detail is valued, and your contributions help shape the legacy of the Pomeroy families across generations, we’d love to welcome you aboard.

What You’ll Do

• Accurately transcribe genealogical and historical documents, including handwritten and typewritten records from both physical and digital sources.
• Extract genealogical data (names, dates, locations, relationships, events) from original documents, transcriptions and summaries into Excel spreadsheets and/or RootsMagic genealogy software.
• Craft accurate and properly formatted genealogical source citations consistent with standards outlined in Evidence Explained.
• Perform quality control checks on transcription accuracy, citation formatting, and database entries and modify, as appropriate.
• Collaborate closely with genealogical research staff to ensure data integrity.
• Adhere to established Standard Operating Procedures (SOPs) for digital record naming, filing, and organization.

Your Skills

• Maintain a high standard of accuracy, confidentiality, and professionalism.
• Demonstrate thorough knowledge and consistent application of Board for Certification of Genealogists professional genealogy standards.
• Complete assigned tasks within established deadlines.
• Communicate clearly and promptly regarding any transcription or data discrepancies.

What We’re Looking For:

• High school diploma or GED
• Certificate in Genealogical Research from Boston University or equivalent coursework, education, and training (such as comparable genealogical certificate programs or demonstrated professional experience).
• Proven ability to read and accurately transcribe historical handwritten and printed documents.
• Experience crafting genealogical source citations based on Evidence Explained standards.
• Proficiency in Excel and RootsMagic software or similar genealogy software.
• Strong attention to detail, organizational skills, and overall computer proficiency, including the ability to operate various types of scanners.

Preferred Qualifications

• Associate or Bachelor degree in history
• Previous professional experience in genealogical research, transcription or similar roles.
• Advanced genealogical research skills.

What We Offer

• Salary Range: $18.00 – $21.00 per hour
• Part-time position with benefits, based in Syracuse, NY.

How to Apply

Send your cover letter and resume to apply@americanpomeroys.org.

About the American Pomeroy Historic Genealogical Association (APHGA)

The American Pomeroy Historic Genealogical Association, founded by Bill Pomeroy of Syracuse, NY, promotes the study of American history through genealogical research. Our mission is to preserve the heritage of North American Pomeroys and allied families by conducting and sharing research in collaboration with others. More information can be found at americanpomeroys.org.

Job Description PDF

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